Financial Assistant
M-F: 8am-4:30pm – onsite
Job Responsibilities:
- Work on all receivables accounts (calls, statements, invoice due reminders & research discrepancies)
- Process parts invoices at the end of each day
- Process the weekly AR register
- Compile the MX AR report
- Compile the MX commission report
- Process customer credit applications & check references
- Enter new customers into Syspro & maintain/update their records as needed
- Post all check payments (process deposits when needed)
- Upload invoices into Ariba
- Process customer credit card transactions
- Post Imports & office invoices for payment
- Reconcile monthly balances
- Reconcile quarterly balances with all subsidiaries
- Enter new suppliers into Syspro & maintain/update their records as needed
- Process all expense reports in certify
- Code credit card statements each month for G/L to post the expenses
- Create leave time yearly calendar template
- Pull and match vendor invoices for check run process
- Update VOA vehicle drivers, license information and send insurance cards
- Process yearly mileage statements
- File timesheets for HR
- Lookup vendor invoices in Syspro as requested by CT
- Email benefits updates & docs for HR
- Set up State login info for surveys that is needed to complete for mandatory corp. financial compliance
- Assist during audits, running reports as requested/needed by auditors & pulling files from storage
- Compile & maintain AP in transit report for end of year for auditors
